The following has become available at Bidvest Vericon Outsourcing:

Position:  HR ADMINISTRATOR – HEAD OFFICE

This role reports directly to the Human Resources Executive

Department: Human Resources

Site Location: Johannesburg

About the Role

Sales Administration and Support

• • Manage and execute all administrative functions supporting the sales team.
  • Maintain accurate, up-to-date and confidential employee records.
  • Prepare employment contracts, confirmation letters, transfer letters, promotion letters, salary adjustment letters, and other HR correspondence.
  • Coordinate the onboarding and offboarding of employees.
  • Process new appointments, resignations, retirements, terminations and employee status changes.
  • Maintain personnel files in accordance with company policies and legislative requirements.
  • Assist with payroll administration by ensuring all employee information and documentation is accurate and submitted within agreed deadlines.
  • Administer employee leave records and monitor leave balances.
  • Capture and maintain employee information on the SHIFT PEOPLE System or any Human Resources Information System (HRIS).
  • Prepare HR reports and provide administrative support for quarterly and annual HR reporting.
  • Support HR projects and initiatives as required.
  • Ensure all HR documentation is accurately filed and securely maintained.

Recruitment and Onboarding

• Coordinate recruitment activities by scheduling interviews and communicating with candidates.
• Prepare interview documentation and recruitment packs.
• Conduct reference and qualification check where required.
• Coordinate pre-employment processes, including medicals, criminal checks and onboarding documentation.
• Prepare induction documentation and assist with employee orientation.
• Maintain recruitment records and monitor recruitment progress.
• Liaise with recruitment agencies where applicable

Learning and Development

• • Coordinate employee training interventions and development programmes.
  • Schedule internal and external training sessions.
  • Maintain accurate training records and attendance registers.
  • Capture training information on the HRIS.
  • Assist with the administration of Workplace Skills Plans (WSP) and Annual Training Reports (ATR), where applicable.
  • Liaise with training providers and employees regarding training arrangements.
  • Monitor the expiry of mandatory training and professional certifications.

Employment Equity (EE)

• Support the implementation and monitoring of the company’s Employment Equity Plan.
• Collect, update and maintain Employment Equity data and workforce profiles.
• Assist with the preparation and submission of Employment Equity reports to the Department of Employment and Labour.
• Coordinate Employment Equity Committee meetings and maintain meeting records.
• Monitor Employment Equity targets and provide progress reports.
• Ensure compliance with the Employment Equity Act and related regulations.
• Assist with the implementation of diversity and inclusion initiatives aligned to the Employment Equity Plan.

B-BBEE Administration

• Maintain and update B-BBEE-related records and supporting documentation.
• Assist in gathering and verifying information required for B-BBEE verification audits.
• Liaise with internal departments to collate B-BBEE evidence.
• Prepare periodic reports on B-BBEE initiatives and progress.
• Support the implementation of transformation initiatives aligned with B-BBEE objectives.
• Maintain records relating to skills development, employment equity and other B-BBEE scorecard elements.

Sales Coordination and Scheduling

• Schedule customer meetings, site visits, and internal sales meetings.
• Coordinate availability between customers and the sales team.
• Prepare agendas, infogram, and supporting material ahead of each meeting.

HR Compliance

• Ensure compliance with all applicable labour legislation and HR policies.
• Assist in maintaining and updating HR policies and procedures.
• Monitor legislative changes affecting HR practices.

Employee Services

• Serve as the first point of contact for employee HR-related enquiries.
• Provide employees with HR information, forms and documentation.
• Promote professional, confidential and customer-focused HR service delivery.
• Support employee wellness and engagement initiatives.
• Assist with employee communication relating to HR processes and programmes.

Reporting and Record Management

• Compile monthly HR reports and dashboards.
• Monitor employee headcount, turnover, absenteeism and leave statistics.
• Maintain accurate electronic and manual filing systems, including the P Drive and HRIS.
• Ensure all HR documentation is securely stored and easily retrievable.
• Produce HR reports and statistics as requested by management.

General Administration

• Draft correspondence on behalf of the HR Department.
• Arrange HR meetings, interviews, training sessions and employee consultations.
• Prepare agendas and record minutes of HR meetings where required.
• Order and maintain HR stationery and documentation.
• Assist with HR audits and compliance reviews.
• Support HR projects and organisational initiatives.
• Perform any other reasonable duties within the Human Resources function as requested by management.

Key performance Indicators

• Accuracy and completeness of employee records.
• Timely preparation of HR documentation.
• Compliance with legislative and company requirements.
• Payroll administration support completed within agreed deadlines.
• Personnel files maintained at 100% compliance.
• Accurate and timely HR reporting.
• Effective coordination of recruitment and onboarding activities.
• Employment Equity reporting completed within statutory deadlines.
• B-BBEE documentation maintained and audit-ready.
• Training records maintained accurately and updated timeously.
• HR queries responded to within agreed service levels.
• Effective record management and document control.

The Company reserves the right not to make an appointment.

Appointments shall be in line with the Company’s Employment Equity Policy

*Only shortlisted candidates will be contacted.

Should you not receive any feedback within 2 Weeks of application, consider your application as unsuccessful.

Closing date: 07/08/2026