The following Senior position has become available at Bidvest Vericon Outsourcing:
Position: OFFICE ADMINISTRATOR
This role reports directly: HSE MANAGER
Location: VERICON OUTSOURCING KZN REGIONAL OFFICE
Position Summary:
To ensure the workplace complies with legal standards for health, safety, and environmental regulations while promoting a culture of safety among employees. The Safety Officer will implement safety programs, perform risk assessments, and provide recommendations to mitigate hazards.
The Suitable candidate will meet the criteria below:
Behavioural competency requirements:
- Problem-solving Skills
- Excellent Communication and Training Delivery Skills
- Trustworthy and ability to keep company or employee information confidential
- Strong knowledge of safety legislation and regulations.
- Accurate, methodical, and quality-focused
- Proficiency in hazard identification and risk assessment.
- Relationship-building, teamwork, and facilitation skills
- Ability to work independently and make critical decisions under pressure.
- Familiarity with safety management systems and reporting tools.
- To be able to liaise with internal and external stakeholders to address challenges
Key Performance Areas:
Health & Safety Compliance
- Conduct regular inspections and audits to ensure compliance with local and national safetyregulations (e.g., OSHA).
- Develop, implement, and monitor health and safety policies and procedures.
- Prepare and submit safety reports to management and regulatory authorities.
- Manage and maintain all safety-related documentation.
Risk Management
- Identify potential hazards in the workplace and develop preventive measures.
- Perform risk assessments and recommend corrective actions.
- Investigate incidents, accidents, and near-misses, ensuring proper reporting and root cause analysis.
Administrative Support
- Maintain accurate records of incidents, near misses, injuries, illnesses, environmental incidents, property damage incidents.
- Timely reporting of incidents.
- Organizing and leading safety meetings, including toolbox talks and monthly health & safety committee meetings
- Good working knowledge of Workman’s Compensation/COID Act to be able to process IODs and liaise with Workmen’s Compensation and the Department of Labour.
- Ensure compliance with PPE policies and monitor PPE usage among staff.
- Support SHER Manager in preparing reports, presentations and related safety performance metrics.
Training, Development, & Medical Surveillance
- Deliver safety training programs and toolbox talk topics to sites.
- Ensure all employees are informed about emergency procedures and safety protocols.
- Keep records of training and certifications for compliance purposes.
- Coordinate medical surveillance and schedule health evaluations with external medical providers
Emergency Preparedness
- Develop and maintain emergency response plans.
- Organize fire drills and first-aid simulations regularly.
- Coordinate with emergency services during critical incidents.
Monitoring & Reporting
- Monitor workplace safety standards and recommend improvements.
- Track and analyse safety performance metrics.
- Stay updated on new regulations and industry standards.
Key Performance Indicators (KPIs)
- Number of safety incidents or near-misses reported.
- Compliance rate with safety audits and inspections.
- Employee participation rate in safety training programs.
- Implementation of corrective actions within specified timelines.
Minimum Requirements:
Education & Certifications
- Diploma in Safety Management , Environmental Health , or a related field.
- Safety certifications such as SAMTRAC, or equivalent would be required.
- First Aid and Fire Safety certification are advantageous.
- ISO Standards Knowledge: ISO 9001 (2015)
- Drivers Licence
Experience:
- Minimum 12 – 24 months of experience in a similar role.
- Experience in warehousing specific safety
ENVIRONMENTAL OR OTHER CONDITIONS:
- Willingness to travel to multiple sites if required.
- Availability to work flexible hours in case of emergencies.
- Weekend work and after hours work in an operational position might be required.
ENVIRONMENTAL OR OTHER CONDITIONS:
Weekend work and after hours work in an operational position might be required.
Appointments shall be in line with the Company’s Employment Equity Policy.
*Only shortlisted candidates will be contacted.
Should you not receive any feedback within 2 Weeks of application, consider your application as unsuccessful.
Closing date: 04/12/2025